State Govt Jobs Documents Checklist 2026

Stage-wise documents list for State Govt Group C jobs like Lekhpal, Patwari, Junior Assistant, Clerk and similar posts – from online application and written exam to document verification and medical.

Application → Written Exam → DV → Medical / Joining
PET scorecard, educational certificates, computer/skill certificates, ID, domicile, caste, EWS, PwBD, ex-servicemen & more

Lekhpal, Patwari, Junior Assistant & Other State Posts – Document Requirements

Most state exams for posts like Lekhpal, Patwari, Junior Assistant and Clerk follow a similar pattern: eligibility test or PET (where applicable), written exam, document verification and medical before final joining.

Always refer to your specific state’s official notification and DV schedule because they list the exact documents, formats and validity periods for that recruitment.

1
Online Application & Uploads

  • Scanned Photograph & Signature

    JPG/JPEG, passport-size photo and clear signature within size/pixel limits mentioned in advertisement
    MANDATORY
    Required for admit card printing, attendance sheets and identity verification at various stages.

  • Personal, Academic & Reservation Details

    Name, parents’ names, address, contact, 10th/12th/graduation details, category, domicile, special category info
    MANDATORY
    All entries made in the form are later verified against original certificates during DV.

  • LekhpalPET Scorecard / Eligibility Test

    State PET scorecard or other eligibility test score where required
    For some posts like Lekhpal, PET qualification is mandatory before applying.
2
Written Exam / Skill Test

  • Exam Admit Card / Call Letter

    Printed admit card for written/skill test as downloaded from official website
    MANDATORY
    Contains exam date, shift, venue and roll number; compulsory for entry into the exam centre.

  • Original Photo Identity Proof

    Aadhaar, PAN, Voter ID, Driving Licence, Passport or other government ID
    MANDATORY
    Used along with admit card to verify the candidate at the exam centre.

  • Passport-size Photographs

    1–2 recent photographs as per admit card instructions
    May be required to paste on attendance sheets or forms at the exam venue.
3
Educational, Computer & Domicile Documents

  • High School (10th) Marksheet & Certificate

    Original + self-attested photocopies
    MANDATORY
    Primary proof of date of birth and base qualification for most Group C posts.

  • Intermediate / 12th Marksheet & Certificate

    Original + copies
    MANDATORY
    Required where 12th is the minimum educational qualification, e.g. for Lekhpal and many clerical posts.

  • Graduation Degree & Mark Sheets (If Required)

    All semester/year mark sheets and degree/provisional certificate
    Many Junior Assistant/Clerk and some Patwari posts require graduation as essential qualification.

  • PatwariComputer / RSCIT / DOEACC Certificates

    RSCIT, CCC or equivalent computer qualification certificate (if mentioned in eligibility)
    Some Patwari and clerk notifications make a basic computer course mandatory.

  • State Domicile / Residence Certificate

    Original domicile/residence certificate issued by competent authority
    Required to claim state quota and local reservation benefits in state government posts.
4
Reservation, Special Categories & Other Proofs

  • Caste / Category Certificate (SC/ST/OBC)

    Original caste certificate in latest prescribed format + copies
    Needed to avail reservation, age relaxation and fee concessions under state rules.

  • OBC Non-Creamy Layer & EWS Certificate – If Applicable

    Recent NCL certificate for OBC and income & asset certificate for EWS
    Used to confirm non-creamy layer and EWS status for reservation and relaxation.

  • PvBD / Disability Certificate – If Applicable

    Original disability certificate/UDID card + self-attested copies
    Required for candidates claiming PwBD quota or relaxation in physical/age criteria.

  • Ex-Servicemen, Freedom Fighter Dependent & Other Special Certificates

    Discharge certificates, dependent certificates, widow/divorced certificates, etc. as applicable
    Used to provide horizontal reservations or additional benefits to special categories.

  • No Objection Certificate – If Employed

    NOC from current Government/PSU/local body employer
    Required for in-service candidates to join a new state government post without break in service issues.

  • Valid Photo Identity Proof

    Original Aadhaar/PAN/Voter ID/Driving Licence/Passport + 2–3 copies
    MANDATORY
    Used at DV, medical and joining to confirm identity and link documents.

  • Recent Passport-size Photographs

    6–10 colour photographs as per DV instructions
    Used on various forms, service books and official records at DV and joining.

Typical Documents by Post Type

These are commonly required documents across Lekhpal, Patwari and Junior Assistant / Clerk recruitments.

Post Core Academics Special Requirements Key Reservation / Other Docs
Lekhpal 10th, 12th (as per rules) PET scorecard; state domicile SC/ST/OBC/EWS, PwBD, ex-servicemen, freedom fighter dependent certificates
Patwari 10th, 12th, Graduation (if required) Computer/RSCIT certificate; local language/area proofs where mentioned SC/ST/OBC/EWS/MBC, widow/divorced, SAH, ex-servicemen documents
Junior Assistant / Clerk 10th, 12th, Graduation Typing/skill test eligibility; computer course where required Caste, EWS, PwBD, ex-servicemen certificates, NOC for in-service candidates

State Govt Jobs Documents – Quick FAQs

Important document-related doubts for Lekhpal, Patwari, Junior Assistant and similar exams.

Which documents are most important for Lekhpal recruitment? ›
Typically you need the PET scorecard (if applicable), 10th and 12th certificates, valid photo ID, state domicile, caste/OBC NCL/EWS certificates where claimed and disability or ex-servicemen proofs for special categories.
What extra documents are needed for Patwari document verification? ›
Along with 10th, 12th and graduation certificates, Patwari DV may require a computer/RSCIT certificate, domicile, caste/EWS/MBC certificates and special category proofs like widow, divorced, PwBD, SAH and ex-servicemen documents as per notification.
Which documents are checked for Junior Clerk/Assistant DV? ›
Commonly, DV includes the call letter, application printout, 10th and 12th certificates, graduation documents, caste/category and EWS certificates (if claimed), disability certificate, valid ID proof, recent photographs and NOC for in-service candidates.